Frequently Asked Questions

A dessert table is a fully styled display of curated mini desserts, designed around your event's colours, theme, and guest count. At Vava Dessert Tables, we coordinate everything — desserts, risers, linens, signage, and on-site setup — so the table is a centrepiece your guests photograph and remember.

We serve the entire Greater Toronto Area, including Toronto, Richmond Hill, North York, Markham, Vaughan, Mississauga, and Scarborough. We can also accommodate events in surrounding communities — just mention your venue when you reach out and we'll confirm delivery.

For dessert tables and styled setups, we recommend booking 4 to 8 weeks ahead. For weddings and large corporate events, 2 to 4 months ahead is ideal. Smaller catering trays can often be confirmed within the same week, depending on availability.

Yes — tastings are available for weddings and larger styled events. We offer a curated tasting box at our Richmond Hill bakery so you can sample our signature desserts and confirm flavours before your event.

Drop-off catering is our dessert platters and trays: the same signature desserts, arranged in elegant displays or individually boxed, delivered to your office, venue, or home. A styled dessert table adds our design team on-site — risers, linens, props, signage, and colour-matched styling built around your event. Drop-off suits meetings and mid-size gatherings; a styled table is for the events where the dessert display is part of the room.

Pricing is based on guest count, dessert variety, level of styling, and delivery distance. After you submit a quote request, we'll send a custom proposal with options at different price points so you can choose what fits your budget.

Our styled dessert tables typically start at a minimum that covers setup and a base dessert variety. For trayed catering, we have lower minimums and flexible options. Reach out with your event details and we'll confirm what works for your budget.

Yes — a 50% deposit is required to confirm and reserve your event date, with the balance due before delivery. For corporate clients, we offer net-30 invoicing once your account is set up.

Yes — we believe in supporting community events and non-profits. We offer a discount on dessert catering for registered non-profits and community fundraisers. Mention your organisation in your quote request and we'll apply the appropriate pricing tier.

We quote every event rather than selling fixed packages, because a 30-guest shower with a simple drop-off and a 150-guest wedding with full styling are genuinely different orders — a single package price would overcharge one and underserve the other. Tell us your guest count, date, and the look you want, and we'll send a proposal with options at different price points so you can compare before booking.

Yes. Our dessert platters and trays have lower minimums than a fully styled table, which makes them a good fit for smaller parties, showers, and office gatherings. Styled dessert tables carry a minimum that covers setup and a base dessert variety, so for very small guest counts we'll usually suggest platters — or a compact table if the display matters to you. Send us your numbers and we'll tell you honestly which one fits.

Yes — every styled dessert table is delivered and set up by our team. We arrive 60 to 90 minutes before guests, style the entire spread on-site, and (for most packages) return at the end to break down and collect rented props.

Most dessert tables take 45 to 90 minutes to style on-site, depending on size and complexity. We coordinate arrival times with your venue to ensure the table is fully styled and photo-ready before guests arrive.

We confirm venue logistics — load-in, table dimensions, power access — well before your event. If something changes on the day, our team adapts quickly and communicates with you and your venue contact to resolve it without affecting the guest experience.

Sometimes, for dessert platters and trays — smaller catering orders can often be confirmed within the same week, depending on what's already scheduled. A fully styled dessert table needs more notice, because props, signage, and colour-matched production are planned ahead; 4 to 8 weeks is the comfortable range. If your date is tighter than that, ask anyway rather than assuming — we'll tell you straight away what's still possible.

Absolutely — every Vava Dessert Tables menu is customised to your event. Pick your favourites from our signature list, add custom flavours or branded items, and we'll build a balanced spread that fits your guest count and dietary needs.

Yes — we offer gluten-free, nut-free, vegetarian, vegan, and halal options across many of our signature items. Let us know your guests' restrictions in your quote request and we'll design the table accordingly.

Most styled dessert tables feature 6 to 12 different dessert types, with portion counts scaled to your guest count (typically 2 to 3 pieces per guest). Larger or more elaborate setups can include more variety, including custom centrepiece cakes.

Yes — many of our clients pair our signature desserts with savoury pastries, croissants, and salads for a fuller catering experience. This works especially well for corporate breakfasts, brunches, and longer events.

We plan roughly 2 to 3 mini desserts per guest, spread across 6 to 12 dessert types. That works out to about 100 to 150 pieces for 50 guests, and 200 to 300 pieces for 100 guests. Whether you sit at the low or high end depends on whether dessert follows a full meal, how long the reception runs, and whether there's also a cake — our guide on desserts per person walks through the maths.

Yes — many of our signature desserts are made without nuts, and we can build a table or platter entirely from nut-free items. Tell us about the allergy when you request a quote, not on the day, so we can plan the menu around it rather than removing items at the last minute. Our kitchen also produces items containing nuts, so if you are dealing with a severe allergy please say so explicitly and we will talk you through exactly how your order would be handled.

Submit a quote request through our contact form with your event date, guest count, and any details you have so far. We'll respond within 1 to 2 business days with a tailored proposal and answer any questions about menu, styling, or delivery.

At minimum: event date, venue or city, approximate guest count, and the type of event. If you have a colour palette, theme, or inspiration photos, share those too — they help us design the table to match your vision.

Yes — visit our gallery for examples of past dessert tables and catering setups. You can also follow us on Instagram for the most recent events and behind-the-scenes styling content.

Yes — we set up weekly, biweekly, and monthly recurring catering schedules for corporate offices across the GTA. Once your schedule is set, we manage the rotation, billing, and delivery so your team can focus on their work.

Yes — we offer net-30 invoicing for verified corporate accounts. Reach out and we'll set up your account, confirm billing contacts, and send invoices that fit your AP process.

Yes — we offer logo-printed cookies, branded macarons, and custom-coloured desserts that match your brand palette. We'll work with you on lead times and minimums to make sure your event hits the mark.

Yes, and December books out early — we take holiday party enquiries from September. We build a styled dessert table sized to your headcount, and can add savoury pastries or a late-afternoon coffee spread if the party runs long.

Regularly. For launches, showroom openings, and client appreciation events we lean toward smaller one-bite desserts that guests can eat while standing and holding a drink, styled to your brand colours with optional logo-printed items.

For a tray-delivered office spread, three to five business days is usually enough. For a styled dessert table with props and signage, give us two to three weeks. If your date is tighter than that, ask anyway — we can often make it work.

Yes — Vava Designer Cakes is our sister brand specialising in custom wedding cakes. Many of our wedding clients pair a fully styled dessert table with a Vava Designer Cakes wedding cake, and we coordinate both pieces together for a unified look.

We recommend booking your wedding dessert table 3 to 6 months ahead, especially during peak wedding months (May through October). Earlier booking gives more flexibility for tastings, design revisions, and pairing with Vava Designer Cakes.

Send us your colour palette, invitation suite, or a few inspiration photos, and we colour-match the desserts, linens, risers, and signage to match. Macaron shells, mousse cups, and tart toppings are all tinted to your palette, so the table reads as part of your décor rather than an afterthought.

Yes — many GTA couples have us set the table during cocktail hour as a display, then refresh it later in the evening as a late-night sweet station. We can also build a separate late-night spread with warmer, more casual items if you would rather keep the two moments distinct.

Our team arrives 60 to 90 minutes before your guests, coordinated with the venue's load-in window. Styling takes 45 to 90 minutes depending on the size of the table, so it is fully finished and photo-ready before the room opens — your photographer can shoot it untouched.

Yes. Once your date is confirmed we contact your venue directly about table dimensions, load-in access, and power, and we work from your planner's run sheet so our arrival fits the timeline. You should not have to relay logistics between us — that is our job.

For 20 to 40 guests, a 6-foot table with 6 to 8 dessert types works well. For 50 to 100 guests we move to an 8-foot table with 8 to 12 types plus a centrepiece cake. We plan 2 to 3 pieces per guest, so nobody arrives late to an empty table.

Yes — themes are where our styling team has the most fun. Send the colour scheme or theme and we tint desserts, choose props from our library, and match linens and signage. Milestone birthdays, anniversaries, graduations, and baby showers are all regular requests.

We do. For kids' parties we lean toward smaller portions, brighter colours, and items that are easy to eat standing up — cake pops, mini tarts, macarons, and cupcakes. Let us know about allergies in your quote request and we will design the table around them.

Yes — engagement parties, bridal and baby showers, graduations, anniversaries, and milestone birthdays are among the events we style most often. They tend to sit between an office drop-off and a wedding in scale, so we'll usually propose either a compact styled table or a generous platter spread depending on your guest count and whether the dessert display is meant to be a photo moment.

Cancellations made more than 30 days before the event are eligible for a refund of the deposit minus a small administrative fee. Cancellations within 30 days of the event are non-refundable, since we've already begun planning, sourcing, and scheduling staff.

Guest count adjustments are easy — we ask for final numbers 7 to 10 days before the event. Small changes are usually accommodated without issue; larger swings may require a revised proposal so we can adjust portions and pricing.